See Email and Technology Access for University of Kentucky Retirees for a complete list of resources available to UK retirees.
Inactive accounts are often the biggest targets for cybersecurity threats. For that reason, the following changes will impact UK retiree accounts.
Additionally, UK Google Workspace accounts (e.g., Gmail, Google Drive, Google Photos) will no longer be offered to UK retirees.
Microsoft Office products (e.g., Word, Excel, PowerPoint, and Outlook) will no longer be accessible via the desktop applications.
What you need to know:
Active retiree accounts will continue to have access to their UK email via Outlook for the web.
Things to know:
Retirees maintain access to UK cloud storage with Microsoft. As you transition into retirement, it is important to make sure you are storing your files appropriately.
Best practices with files:
The myDocs portal (mydocs.uky.edu) will be your go to place to get important tax and administrative documents (e.g., W-2, pay stubs).
Things to note:
UK ITS determines which retiree accounts are inactive by pulling a report from our back-end systems.
If a retiree account completes any of the below actions, it will keep the account active and not be deactivated:
Note: Opening UK email from a personal email account will not keep an account active.
If you get re-hired at the University in an active employee role (like STEPS or part-time post-retirement), the changes on this page won't apply to you.
When you are no longer actively employed at the University and go into retirement, these changes will apply to your account. For questions about your employment status, please contact an HR representative from your college or department.
Your account will change every time you switch between active and inactive employment status. It's best to prepare your account and resources as outlined on this page to avoid any disruption of the resources available to you as a retiree.
This page impacts those who have gone through the retirement process via UK Human Resources. For more information on retirement status with UK and if you are eligible, visit UK Human Resources Retirement webpages.
It is important to note that if you separate from the University of Kentucky and you do not hold a retiree or faculty emeriti status, you will be deprovisioned as a separated employee. More information on employee deprovisioning process can be found at Former Staff and Faculty Account Deprovisioning.
Faculty Emeriti will retain access to Microsoft Office for the web products at m365.uky.edu. This allows continued access to products like Outlook, Word, Excel and more via a web browser to meet most academic and business needs.
If you are actively conducting research, business, or academic support for the benefit of the University and you require Microsoft 365 desktop apps, you may request it via the Emeritus Faculty Software Request form. Note that your respective college, department, or unit will be charged for the upgraded Microsoft license.
For more information on the request form, see How do I request software for Emeritus Faculty?
For any questions regarding Faculty Emeriti status, reach out to the Office of Faculty Advancement at Facultyadv@uky.edu.
UK ITS cannot recover any files or messages from accounts that have been deactivated for more than 45 days.
No, these changes will not apply to an employee in a phased retirement plan. Only when an employee reaches full retirement status will these changes take effect.
When your Microsoft license changes go into effect, you may see an error message on your desktop apps. See Why am I seeing a message when opening a M365 standalone app? for more information.
Additionally, you may see a notification stating "Your school license will be deactivated soon" or "Your school account is no longer active".
These notifications are Microsoft's default notifications to alert you that your account will transition or has transitioned to an A1 license and will be impacted by the the changes detailed on this page. Please visit m365.uky.edu to have continued access Microsoft 365 products for the web.
In some cases, you may see a subscription notice on our Outlook desktop app when accessing a personal Outlook email if your UK email is still associated with it. Please remove your UK email account from your Outlook desktop app and restart the app to resolve the subscription notice.
UK ITS will send multiple email notifications to retiree accounts that are subject to deactivation.
If you no longer want your UK account as a retiree, you can simply let the account expire after 365 days or reach out to UK ITS by calling 859-218-HELP (4357). Note that you will need to validate your identity to create this request.
For hands on support, please reach out to the IT contact in your college or department.
To contact UK Information technology services, see the options available in Where can I get tech help?
Please see our Prepping your linkblue account for after UK page to review steps to make your transition smoother.
Deprovisioning inactive accounts is essential for several reasons. Please read more about Account Deprovisioning on our webpage.