Payment Request Document (PRD) Cutover Timeline
The current PRD process is a sub-process of SRM and is also being decommissioned. Here are the important dates related specifically to PRD:
JULY 8, 2026
- Last day to create and submit a PRD.
JULY 10, 2026
- Last day for departmental approvals for PRDs in the workflow.
JULY 15, 2026
- Last day for Procurement Services/ Accounts Payable Services to approve PRDs.
Any PRD not submitted, approved, and posted to SAP by July 15th will not move forward to SAP S/4 and will have to be recreated after 07/20/2026 in the new system.
Concur Cutover Timeline
As part of Project Rise, UK’s strategic investment in modernizing and improving the way the University uses SAP software and the myUK portal, some minor changes will impact Concur Travel and Expense Management.
Listed below are important dates related to Concur report deadlines for a successful cutover to SAP S4 in mid-July.
JULY 6, 2026
- Last date to create and submit a Concur Travel or General Expense report until 07/20/2026.
JULY 13, 2026
- Last day for approvers to approve Concur reports pending in their queues until 07/20/2026
JULY 16, 2026
- Last day for Accounts Payable approval of Concur reports until 07/20/2026.
If possible, please hold new fiscal year ProCard transactions as Available Expenses until 07/20/2026. Reports created before 07/20/2026 that are not fully approved will not post to SAP S/4. Any report submitted but not fully approved and posted to SAP by 07/16/2026 may need to be deleted and resubmitted after go-live.
All FY26 reports should be submitted and approved in accordance with the standard UFS Year-End Schedule: