As part of the University’s modernization and technology improvements, detailed on Information Technology Services (ITS) Project Rise website, units will be transitioning to use new SAP Procurement functionality in July 2026. As part of these efforts, the current Supplier Relationship Management (SRM) system will be decommissioned and no longer utilized for e-catalog or free text Shopping Cart ordering or confirmation of goods and services.
Listed below are important details and dates related to decommissioning of the SRM Shopping Cart system. To facilitate needed ramp-down of the SRM system, current SRM Shoppers and Goods Confirmers will utilize an interim experience post-SRM while awaiting the new SAP Procurement experience with planned go-live July 20, 2026.
MAY 29, 2026
- Last day to submit a new SRM Shopping Cart for e-catalog or free text orders or to create SRM Goods Receipts in myUK.
- SRM Shopper and Goods Confirmation tabs within myUK will be removed after this date.
- Employees currently holding the SRM Shopper and Goods Confirmer roles will be provided access to the current SAP Requisition and SAP Goods Receiver roles. These roles reside in SAP and utilize transaction codes (T-codes) of ME51N and MIGO, respectively.
- These roles represent an interim experience to order and receive needed goods and services until new SAP Procurement technology becomes available in July.
- Current SRM Shoppers and Goods Confirmers will not be required to take additional coursework or training to receive the interim SAP roles. Completing SAP Requisitions (ME51N) and Goods Receipts (MIGO) from a navigational perspective represent similar experiences as SRM Shopping Carts and Goods Confirmations.
- Quick Reference Cards and help videos will be provided by Procurement Services to support users utilizing the SAP Requisition (ME51N) and Goods Receipt (MIGO) during this interim period with additional support available as needed. Employees transitioning to use of the SAP Requisition and Goods Receipt also have the option of taking the related role-based courses in myUK Learning on demand for additional support and knowledge-building.
- Access to the Ariba Network to make purchases from e-catalogs will be available via a dedicated icon within the SAP Requisition (ME51N).
- Utilizing the SAP Requisition (ME51N) and Goods Receipt (MIGO) early during this interim period will serve as a primer for users transitioning to the new SAP Procurement experience in July.
- Access to the SAP Requisition (ME51N) and Goods Receipt (MIGO) will be available in the near future for early transitioning to SAP for SRM Shoppers and Goods Confirmers. Users are encouraged to transition as early as possible rather than waiting until the SRM cutoff date of May 29. Exact date of early availability of and access to SAP Requisition (ME51N) will be communicated via the Project RISE website and Procurement Services communications.
JUNE 1, 2026
- The SAP Requisition and SAP Goods Receipt will be required usage and the only options available to conduct ordering and receiving of needed goods and services.
JUNE 12, 2026
- Last day for Approvers to approve any pending SRM Shopping Carts within their myUK Approvers’ tab. Any SRM Shopping Carts that are not approved by close of business will come to an end and the order must be created anew by the SAP Requisitioner under their new replacement role assignment.
- Approvers will use the SAP standard workflow inbox on the SAP landing page to approve SAP Requisitions post June 12.
JUNE 18, 2026
- Last day for Procurement Services buyers to create and place SRM 75 series Purchase Orders converting from approved SRM Shopping Carts through that date. Any SRM Shopping Carts not converted to SRM 75 series purchase orders by close of business will be rejected and creation of a new SAP Requisition will be required as replacement order.
- Last day for Procurement Services buyers to perform change orders (i.e., edits, quantity or price changes, line-item additions or deletions, closing encumbrances, etc.) to SRM 75 series purchase orders. After this date, SRM buyer access will be removed and Procurement buyers no longer will create or change SRM 75 series purchase orders.
JULY 20, 2026
- Transition to new SAP Procurement experience with additional information forthcoming soon via Project RISE website communications and Procurement Services.
Procurement Services will provide support to units during this time of transition. Please send any support needs or inquiries to eprocurement@uky.edu.